Managing your team's availability across multiple calendars can get tricky. So, suppose you're finding yourself struggling with keeping your timing consistent. In that case, Schedules are here to help by letting you define availability once in a reusable schedule and apply it across multiple calendars. Let's learn how!

How To Create A Schedule?

Head to your Calendar Settings and, in the Meetings tab, switch to My Availability.

Select the user you want to create the schedule for.

Creating A New Schedule

To create a new one, click + Create Schedule next to Work Hours.

Enter your schedule's name, then click Create.

Modifying An Existing One

To rename an existing schedule, click the pencil icon on the right side.

Select the timezone you'll be setting the hours in.

Check the box next to the days you want to make available.

Set a starting and ending time by using the time selector.

If you have a divided schedule, click the plus sign icon to add a second time slot.

Click the two-square icon, then select any other days you want to apply the time slots to, and click Apply.

If you want to remove a time slot, click the trash can icon.

Once you're satisfied with your selected times, scroll to the top of your schedule and select the calendars you wish to link the schedule to.

Date Specific Hours

For any special days, such as a holiday or vacation, use the + Add Date Specific Hours button.

Select the date from the calendar.

Set your available hours (1) or click the trash can icon (2) to establish yourself as unavailable.

Lastly, click Submit to set your time slots.

Once you're fully satisfied with your schedule, click Save Changes at the top right corner.

A schedule can be shared across calendars, or you can create custom schedules directly from an individual calendar; no need to set the same hours on every calendar. This is especially helpful if you need a quick way to notify your team of their schedule and remain consistent across multiple calendars and services.