Recurring invoices streamline billing processes by automating payments at regular intervals. This guide provides step-by-step instructions for creating recurring invoices, covering setup options, customization features, and advanced scheduling tools to help ensure smooth invoicing and payment tracking.
Creating a Recurring Invoice
Navigate to the Recurring Invoices tab under the Payments section to begin.
Click +New, then New Recurring Invoice to initiate the setup process.
After clicking the New Recurring Invoice option, you will be directed to the Editor's Page, where you can customize the template.
Naming Template
Assign a unique, identifiable name to the invoice template using the Naming Template field.
Business & Customer Information
To update the business information on the invoice, click the pencil icon. Additionally, choose the appropriate customer to be billed from the customer information dropdown. Once selected, the customer details will be reflected in the invoice preview.
Add Products
In this section, you can choose products from your catalog or add new products to the invoice.
Select applicable taxes from the system, including tax name, rate, and ID number, and apply discounts by specifying percentage rates or fixed amounts. Moreover, choose whether to add tax manually or automatically.
Recurring Invoice Settings
The Recurring Invoice Settings allows you to define the recurring schedule to match billing needs.
- How Often: The frequency of the payments.
- Start Date: Select the date of the first payment for the recurring invoice.
- End Date: Specify the end conditions for the recurring invoice, including whether it should terminate after a certain number of payments, on a specific date, or remain ongoing without an end date.
You can also send invoices ahead of the scheduled date to notify clients before payments are due.
Additional Options
Incorporate any applicable terms and notes to your invoice, charge late fees, include tipping, and attach relevant documents as needed.
📌NOTE: A maximum of 10 files, not exceeding 20 Mb, can be attached.
Invoice Actions
Use the three-dot actions menu to manage payment methods, and create a template from your invoice configuration.
Scheduling Options
Ensure that you Save the invoice once you are satisfied with your invoice configuration, then click the Schedule option to set up automated delivery options.
In the popup modal, you will have options to choose the delivery method of the invoice, activate automatic payments using stored payment methods, and select the email template to be used. Use the Additional Options settings to choose whether the payment should be processed live or as a test transaction.
Once all details are finalized, click "Send" to automatically issue the invoice to the selected contact(s) based on your specified scheduling preferences. Monitor the status of the invoice from the Recurring Invoices screen to stay abreast of your billing processes.
Recurring invoices simplify billing by automating the process and reducing manual effort. By following the steps outlined in this guide, you can efficiently create and customize recurring invoices to match your business needs, ensuring timely payments and improved tracking.