Bot training is the process of teaching your AI bot to provide accurate, context-specific responses to customer queries. Utilizing tools like the Web Crawler and Custom Bot Responses, you can build a robust knowledge base to support seamless customer interactions. Whether addressing general or specific inquiries, a well-trained bot ensures customers receive timely and accurate answers. 

Key Benefits of Training Your Bot

• Improved Accuracy: By accessing relevant data sources, your bot can deliver precise responses tailored to customer questions.
• Enhanced Efficiency: Automated responses reduce manual intervention, saving time for both your team and customers.
• Consistency: Ensure customers receive consistent, high-quality information across all interactions.
• Scalability: Support a growing customer base without increasing resource requirements.

Navigate to the Conversation AI tab within your account settings to get started. 

Click on the name of any configured bot. Please note that the training material is applicable to all bots, meaning the AI bot from which the training is initiated does not impact the outcome.

Bot Training 

Switch to the Bot Training tab to train your AI bot to ensure it delivers accurate and relevant responses. 

Web Crawler

The Web Crawler tool allows you to train your bot using publicly available information from websites, ensuring that it provides accurate, context-specific responses. You can configure the Web Crawler to include data from specific URLs, paths, or entire domains, as well as from Google Docs.

📌Note: Ensure that the Google Doc is set to "public" by changing the share settings to "Anyone with the link."

Select from multiple domain types based on how broadly you want to crawl the site. You can choose exact URLs, URLs with specific paths, or entire domains.

After selecting the appropriate URL type, enter the URL in the provided field, then click the "Get Data" button to begin crawling the URLs. The process duration will depend on the number of URLs being crawled.

Once the crawl is complete, you can select individual URLs or opt to "select all" to include links obtained from the “All URLs with the path” or “All URLs in this domain” options in your bot's training data.

By providing the bot with URLs, you enable the Web Crawler to extract relevant information, ensuring your bot has access to up-to-date and contextually appropriate data for customer interactions.

Custom Bot Responses (FAQs)

Custom Bot Responses allow you to define precise answers for frequently asked questions, ensuring the bot provides consistent and accurate information, particularly for critical customer queries.

Best Practices for Custom Bot Responses:

• Keep responses clear and concise.
• Anticipate variations of commonly asked questions.
• Regularly update responses to match evolving customer needs.

Custom Bot Responses can be added by manually entering FAQs or by providing feedback during live conversations. 

These responses help improve the bot's consistency, accuracy, and overall effectiveness in addressing customer inquiries.

By leveraging the Web Crawler and Custom Bot Responses (FAQs), you can craft precise answers to common customer queries, improving your bot's ability to handle customer interactions efficiently and consistently.

Frequently Asked Questions

Q: How often should I update my bot’s training data?

• Updating your bot’s training data quarterly or following major service updates ensures it remains accurate and relevant.

Q: Can I use multiple URLs for training the bot?

• Yes, combining various types of URLs (Exact, Path-specific, Domain-level) can help create a more comprehensive knowledge base. Simply redo the steps listed in the Web Crawler section to train the bot using multiple URLs.

Q: How can I ensure my bot’s responses are accurate?

• Use the feedback system, regularly test your bot by simulating customer queries, and frequently update your FAQs.

Q: What happens if my bot cannot answer a question?

• The bot may request clarification or escalate the query to a human agent based on its configuration.

Q: What types of information work best for Custom Bot Responses?

• Provide precise, critical information like pricing, policies, and instructions to effectively address common customer inquiries.